Review before opening the print dialog
The live preview reflects your current entries, including the business and customer blocks, invoice reference, dates, line items, discount, tax and notes. Read the entire document before exporting. A tidy layout does not prove that the legal name, unit price or payment account is correct.
The export buttons check required fields and numeric limits before continuing. Add both parties’ details, an invoice number, valid dates and at least one described line item. This validation catches missing information and invalid values, but cannot determine whether your tax treatment or contractual terms are appropriate.
Save a PDF through your browser
Select “Download as PDF” below the preview. The tool opens the browser’s print dialog rather than sending invoice data to a PDF service. Choose “Save as PDF” or the equivalent PDF destination offered by your browser or operating system, then confirm where to save the file.
This is browser-assisted export, not an automatic file download. Some mobile devices place PDF saving under a share or print menu, and some browser environments do not provide a PDF destination. If the option is absent, use a browser or operating-system print workflow that supports it. The site cannot install a PDF printer for you.
The print stylesheet removes the site header, editor, guides, footer and cookie controls from the invoice output. The document is designed for portrait A4 with readable margins. Browser settings can override page size and scaling, so use the print preview as the final check rather than assuming every device will produce identical pagination.
Choose sensible print settings
Begin with portrait orientation and the default scale. If your browser adds the page URL, title or date as headers and footers, turn those browser-generated additions off for a cleaner invoice. The site does not need background graphics to communicate the essential information.
For a physical copy, choose “Print invoice” and select your printer. Both export buttons use the same invoice-only print layout. Paper size, available margins and printer drivers can affect the result, especially if you switch to Letter paper or use custom scaling.
Long descriptions wrap within the description column, and long invoices can run over multiple pages. Table headings are set to repeat where the browser supports that behavior. Individual rows and the total block are kept together where practical, but unusually large blocks may still split. Inspect every preview page for clipped text, stranded totals or excessive blank space.
Check the actual saved file
Open the PDF after saving it. Confirm the customer name, invoice number, dates, currency and total against your intended values. Scroll to the last page to make sure payment instructions are present. If the content is wrong, return to the still-open editor, correct it and export a replacement before sending.
Use a filename that helps retrieval without revealing unnecessary personal information. An invoice reference plus a short customer identifier is usually more useful than a generic “document” name. Keep draft and issued versions distinguishable so an older copy is not accidentally attached to a message.
Deliver with enough context
Send the invoice to the agreed billing contact or upload it through the customer’s required portal. A concise message should identify the invoice reference, the work covered, the amount and currency, and the due date. Mention any required purchase order or supporting timesheet so the reviewer has a complete approval package.
A PDF is convenient for humans, but it is not automatically a structured electronic invoice, a digital signature or proof of receipt. If the customer or local rules require a specific machine-readable format, this export is not a substitute. Likewise, the studio does not email invoices, track opens or confirm delivery.
Keep your own dependable copy
Invoice entries are held only in the current page’s memory. Refreshing, closing the tab or navigating to a guide can discard them, and the site cannot recover the draft. Save your PDF before leaving. Keep it in your own organized storage with the agreement and any relevant delivery evidence.
Apply the record-retention rules relevant to your business, restrict access to customer information and maintain suitable backups. Browser-local generation reduces unnecessary transmission, but exported files remain your responsibility once saved, printed or shared.